Position Summary:
We are seeking a detail-oriented and highly organized Junior Accounts Payable (AP) Specialist to join our team. The ideal candidate will play a key role in managing our accounts payable processes, ensuring timely and accurate processing of invoices, payments, and reconciliations. This is a remote role that requires a proactive individual with strong problem-solving skills and a commitment to maintaining compliance with company policies.
Job Details:
- Work Set-up: Remote/Work from home
- Work Schedule: Monday to Friday | 3 PM to 12 AM (Manila Time)
- Holiday Observance: Follows U.S. holiday schedule.
** Once you become fully proficient in the role, your schedule may shift to normal daytime Manila hours.
Responsibilities:
- Manage the full AP process, including invoice entry and some payment processing.
- Ensure timely payments of utility accounts by downloading invoices as issued and coordinating online payments to avoid late fees.
- Accurately code invoices to appropriate vendors
- Ensure AP policies and procedures comply with company guidelines.
- Process check requests and electronic payments efficiently.
- Review and enter expense reports for employees and staff.
- Reconcile vendor statements, research, and resolve discrepancies.
- Perform weekly or biweekly bank reconciliations to identify missing or unrecorded transactions.
- Prepare and maintain supporting schedules for general ledger (GL) accounts.
- Analyze variances in monthly invoices to identify potential gaps or issues.
- Participate in special projects as required.
Qualifications:
- At least 2 years of experience in Accounts Payable or similar accounting role.
- Proven ability to manage multiple tasks while maintaining high attention to detail and accuracy.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
- Experience with accounting software such as Yardi, MRI, Timberline, or QuickBooks is highly desirable but not mandatory.
- Strong communication and organizational skills.
- Ability to work independently and collaboratively in a remote setting.