Position Summary:
We are seeking a detail-oriented and organized Document Processing Clerk for a fixed-term position to manage the digitization of 201 files. This role involves scanning, uploading, tracking, and verifying documents to ensure accurate and efficient digital record-keeping. The ideal candidate will have strong attention to detail and proficiency in digital document management.
Job Details:
- Bridgetowne, QC (onsite)
- Monday to Friday | 8 AM to 5 PM Manila Time.
- The shift schedule may be adjusted as needed.
- 3 months fixed term | PHP 610/day
Responsibilities:
- Scanning: Operate our scanning equipment to convert physical documents into digital formats. Ensure high-quality scans with clear resolution and legibility.
- Uploading: Upload scanned documents to the designated digital storage system. Organize files according to established naming conventions and folder structures.
- Tracking: Maintain an accurate log of scanned documents. Update trackers to reflect progress and completion.
- Verification: Review scanned documents to ensure accuracy and completeness. Cross-check digital files with physical files to confirm correct digitization and address any discrepancies.
- 201 File Completion: Assist in the completion and/or retrieval of files from employees to ensure all missing documents are collected.
- Reporting: Provide updates on progress, including any issues encountered during the digitization process. Prepare reports summarizing completed work and any challenges faced as needed.
Qualifications:
- Education: High school diploma is required.
- Experience: Minimum of 6 months work experience in document management, scanning, photocopying and data entry.
- Technical Proficiency: Familiarity with scanning equipment and digital storage systems such as Dropbox.
- Organizational Skills: Excellent organizational and time-management skills to handle multiple tasks efficiently and meet deadlines.
- Document Tracking: Strong attention to detail and accuracy in tracking documents.