Position Summary
We are seeking a highly organized and detail-oriented Accounts Administrator to support our accounts, bookkeeping, and general office administration functions. This role is essential in delivering accurate, responsive, and efficient administrative support to the team and clients. The successful candidate will collaborate with various departments and contribute to maintaining smooth financial operations and customer service excellence.
Job Details:
Work Set Up: Remote (Onsite Training)
Shift: Monday to Friday, 7:00 AM to 4:00 PM (Perth/Manila time).
Holidays Followed: Australian public holidays.
Key Responsibilities
- Provide administrative assistance to the Office Manager
- Prepare and send invoices for recurring routine contract installments
- Issue invoices for service repair tasks
- Reconcile accounts payable and receivable
- Follow up on client payments and manage outstanding balances
- Maintain accurate contract and financial client data in asset management software
- Manage transactions and records in Xero accounting software
- Assist with processing credit and contractor applications
- Support timely and professional email correspondence
- Compile and distribute client reports
- Perform general administrative tasks as needed
- Assist the leadership team and other internal departments as required
Qualifications and Experience
- Proven experience with accounts payable (A/P), accounts receivable (A/R), invoicing, and payment follow-up
- Background in basic bookkeeping and general administrative support
- Proficiency in using accounting software, particularly Xero
- Experience with asset and contract management systems such as Uptick (preferred but not required)
- Strong attention to detail, organizational skills, and ability to manage multiple tasks
- Excellent written and verbal communication skills
- Ability to work both independently and as part of a team