Position Summary
The Executive Assistant provides high-level administrative support to executives and contributes to the efficient management of day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities. The ideal candidate will possess strong communication and research abilities, a basic understanding of legal processes, and proficiency in Office 365 tools. The Executive Assistant plays a critical role in ensuring deadlines are met, documents are maintained, and executives are supported in achieving their objectives.
Job Details:
- Work from Home
- Monday to Friday | 10 PM to 7 AM PH Time
Responsibilities:
- Administrative Support:
- Prepare affidavits, correspondence, and other documents related to medical bills and records.
- Organize and maintain filing systems; update communication and file logs as assigned.
- Answer phones, respond to emails promptly, and manage executive calendars, including scheduling, agendas, and follow-ups.
- Create and maintain vCards and other executive resources as needed.
- Document and Records Management:
- Gather, analyze, and organize statutes, decisions, legal articles, codes, and other data.
- Monitor updates and forward service of process documents to the necessary parties.
- Compliance and Deadline Management:
- Calendar and assist in meeting compliance deadlines for reporting, lease and contract expirations, and other time-sensitive dates.
- Research and Fact-Checking:
- Perform research and verify facts, including checking the legal status of entities and filing requirements.
- Financial and Revenue Cycle Support:
- Collect and process payments; follow up on nonpayment and manage collections to optimize revenue.
- Patient Advocacy and Team Support:
- Assist as a patient advocate and contribute to creating a positive and collaborative workplace culture.
- Assist executives and team members with ad hoc tasks as needed.
Qualifications
- Proficiency in Office 365, including Outlook, Word, Excel, SharePoint, Lists, Planner, and Tasks.
- Strong organizational and communication skills with a high level of attention to detail.
- Ability to provide effective executive support, including calendaring, scheduling, and agenda management.
- Understanding of contract fundamentals and basic legal terminology and processes.
- Strong research and analytical skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Prior experience in administrative roles or executive support is preferred.