Overview:
At MasTec Communications Group we build for the future. Yours and ours.
As a Fleet Administrator, you will develop new skills, work in a safety-minded environment, and join us in expanding technology for a better community. Join the MasTec family and help us provide the highest level of quality service to our customers and communities while maintaining our commitment to safety!
Job Details:
- Onsite or Work from Home
- Monday to Friday
- Night Shift (9 PM to 6 AM Manila Time)
Responsibilities:
As a Fleet Administrator, you are responsible for administering the corporate fleet operations policies, including procurement, maintenance, repair, modification, recalls, and disposal of vehicles and equipment. You believe in doing the job right. Being the best. And you’re up for the challenge.
In addition, you will:
- Provide support to the Fleet Manager’s fleet of assets across multiple operating locations.
- Monitor fleet asset utilization to ensure inventory is active and field asset needs are responded to timely.
- Submit requests for asset acquisition, transfer, and/or disposal.
- Manage the fuel card program for the respective locations including but not limited to requesting fuel pins, monitoring usage reports for anomalies, escalating anomalies to the Fleet Manager and Market Leadership.
- Track and monitor preventive maintenance services and Annual DOT inspections ensuring all DOT assets are compliant with requirements for service.
- Work with local repair shops, dealerships, and vendors to ensure assets are maintained, cleaned, and road ready.
- Communicate and resolve any asset issues related to safety, mechanical issues, preventative maintenance, etc.
- Administer the fleet management operations policies including vehicle and equipment procurement, maintenance, repair, transfers, and disposals.
- Deploy vehicles for emergency and/or special situations.
- Serve as liaison between the Fleet Manager, drivers, Market leadership, and other various departments to exchange information and investigate and resolve issues.
- Provide training and support to all locations for driver onboarding, vehicle inspection training, telematics use, reporting tools, etc.
- Evaluate work procedures, preventive maintenance and repair standards, service schedules, quality control programs, and policies and procedures consistent with federal, state and local laws.
- Provide training and presentations as needed in a positive and professional manner.
- Ensure DOT Driver Qualification files are prepared and submitted for approval for all CMV and CDL drivers.
- Provide training on vehicle inspections and the use of EVIR forms/technology.
- Ensure all fleet asset maintenance files are kept current for preventative maintenance, oil changes, annual inspections, brake maintenance and repair, registrations, and insurance.
- Coordinate telematics installs with Fleet & Market management.
- Update and submit required reports in a timely manner.
- Must be able to think strategically and plan for rapidly changing situations while maintaining a positive team-oriented attitude.
Ability to
- Utilize excellent verbal, written, and inter-personal communication skills
- Demonstrate analytical and problem-solving skills with strong attention to detail
- Pass pre-employment background and drug screening check
- Deliver results and strive for continuous improvement
- Be highly motivated and able to work independently
- Establish and maintain good rapport with co-workers, supervisors, vendors, customers, and others
- Maintain a high degree of confidentiality with sensitive information and perform all tasks with integrity
- Maintain a current DOT Medical Certification
Qualifications:
About You:
- Bachelor’s Degree or equivalent experience
- Previous administrative experience handling a multitude of tasks simultaneously
- Proficient with Microsoft Office software (I.E. - Excel formulas, formatting, reports)
- 1-3 years of fleet administration experience
- Ability to handle and maintain confidential information
- May be required to testify in legal hearings