Position Summary:
The Talent Acquisition Administrator plays a pivotal role in ensuring all processes are run efficiently within the recruiting team. This role is responsible for maintaining accurate candidate records and ensuring seamless recruitment operations. It demands a high level of ownership, attention to detail, and the ability to work autonomously. With an emphasis on accurate record-keeping, documentation, scheduling and internal communication, the Talent Acquisition Administrator is a cornerstone of the Talent Acquisition team, upholding its integrity and contributing to its efficiency.
Job Details:
Work from home
Monday to Friday | 8 AM to 5 PM Pacific Standard time
*Following US Holidays
Responsibilities:
- Validate Database Entries: Ensure that all entries in the applicant tracking system (ATS) are accurate and up to date. Perform periodic reviews to identify any discrepancies and take corrective action as needed.
- Audit Candidate Files: Regularly review and audit candidate files to maintain the quality and accuracy of our records. Ensure compliance with legal and company standards.
- Document and Communicate Findings: Thoroughly document any findings during audits or reviews and communicate patterns of errors or other important insights to Talent Acquisition management.
- Create Documents: Generate essential recruitment documents such as offer letters, rejection emails, and other related documents to support Talent Acquisition activities.
- Track Recruitment Tasks: Monitor and report on the status of recruitment tasks and projects. Ensure tasks are progressing as planned and identify any bottlenecks.
- Review and Clean Recruitment Documentation: Conduct regular reviews of recruitment documentation, analyze the notes into insightful data, identifying areas for improvement and ensuring all records are compliant and up to date.
- Organize Recruitment Files: Maintain a well-organized file system for recruitment records, ensuring easy retrieval and compliance with data protection regulations.
Qualifications:
- Minimum of 2 years of experience in a similar administrative role within Talent Acquisition or HR.
- Exceptional written and verbal communication skills are crucial for effective internal coordination and documentation.
- A keen eye for detail is essential for maintaining accurate and compliant records.
- A strong sense of ownership and urgency to ensure tasks are completed in a timely and accurate manner.
- Ability to quickly learn new information and apply it to solve problems or improve systems.
- Capability to work with minimal supervision, being proactive in completing tasks and asking pertinent questions.
- A resilient and positive attitude, willingness to own up to mistakes and see them as learning opportunities, and no ego!