Facilities and Administration Assistant

Position Summary:

As a Facilities and Administration Assistant you will work to deliver a wide range of support and administrative functions. The duty is to primarily assist with implementation of improvements to the provision of support functions across the organization.

Job Details:

• Onsite
• Monday to Friday | 2 PM to 11 PM (Flexible)

Responsibilities:

• Assist in liaising with PEZA and Local Government Unit on statutory requirements.
• Assist Senior Facilities and Administration Manager in ensuring that the Security services are aligned based on the security standards.
• Report and follow up any request and complaints from the end-user to the Building Management Office
• Implements House Rules and Regulations and other Policies of the Company
• Coordinate all technical requests to the Facilities and Administration Team.
• Ensures that the Department's expense tracker are updated and validated before submitting to Senior Facilities and Administration Manager.
• Monitors and ensures that proper allocation and timely distribution of Office Supplies.
• Ensures optimal utilization of resources to avoid unnecessary OT and wastage.
• Assist Senior Facilities and Administration Manager in the preparation of documents to process Request for Payment and Purchase Request Forms (and other documentary requisites) for procurement.
• Assist the Senior Facilities and Administration Manager in sourcing and coordinating with different vendors in providing the cost-benefit analysis and cost comparison for Pantry, Housekeeping and Office Supplies.
• Perform daily physical site rounds to ensure that Facilities and Administration process and standard is adhered
• Assist in the day-to-day activities assigned by the Senior Facilities and Administration Manager.
• Ensures that proper asset documentations are in place (i.e. gate pass and work permits)
• Responding appropriately to emergencies or urgent issues as they arise.

Qualifications:

• At least 2 years of experience in a similar role.
• Experience in vendor management is highly advantageous.
• Knowledge of building administration coordination and maintenance is a plus.
• Prior experience in the BPO industry is preferred.